Whether you’ve handled the billing yourself for years, or you have no experience handling such matters, invoicing software will change the way you do business forever. On a basic level, these apps generate and send billing for products or services that you’ve provided for your customers. But the best invoice app does so much more. It allows you to create invoices online, provides you with simpler ways of sending invoices to your clients, facilitates more efficient invoicing so that you get paid faster, and comes bundled with other features that all amount to a more professional, streamlined, and efficient billing system. So, it’s not surprising that most businesses are choosing to relinquish this task to the software world. After all, if an app can do the job faster, more easily, and better, why waste time that you can spend doing other, more important tasks? Invoicing software gives you the ability to send out multiple invoices simultaneously, quickly follow up with clients who haven’t paid yet, and present yourself more professionally to your clients. It’ll also allow you to improve accuracy, cash flow, and efficiency all-around. And at the end of the day, the best invoicing software ensures that you get paid faster and more consistently, as well.
- Best forSmall-med biz, all-inclusive accounting
- Price range$12.50-$75 per month
- Free trial30 days
QuickBooks is possibly the unrivaled star of the accounting world. Put out by Intuit, QuickBooks is a powerful accounting, payroll, and bookkeeping application that includes wonderfully streamlined invoicing within its hefty bundle. And there’s a good reason that QuickBooks is still at the top of the charts despite so much competition in the field. For one thing, businesses can accept all types of payments, including credit cards, debit cards, and ACH bank transfer directly from the online invoice. So, you get paid faster.
QuickBooks is completely customizable, including logos, colors, and more. This way, customers know that it’s you at a glance. QuickBooks invoicing software offers convenient features, including recurring invoices to bill your clients regularly, the ability to add billable hours directly to your invoice from Google Calendar, TSheets, or your own QuickBooks time tracking, and an auto-matching feature that pairs the payments with the invoices, so your books are always balanced.
- Instant payment notifications
- Automatic payment matching
- Accept online payments
- More expensive than competition
- Some tasks are not intuitive
- Best forSMBs that want to look pro w/ lots of features
- Price rangeFrom $4.50 per month
- Free trial30 days
FreshBooks is another full-fledged accounting software that allows businesses of every size to easily manage their finances. And it can also help you create invoices online with ease. FreshBooks has a fresh mobile app, so you can handle billing remotely. The invoice app is loaded with plenty of convenient features like expense categorization, due date settings, and late fee setup. FreshBooks has a clean dashboard, and the entire user interface is simple and intuitive, so anyone can manage it.
FreshBooks comes with other convenient features, one of the best being expense tracking. You can track individual expenses and link them to the invoice of a specific client. So, every aspect of the job gets billed properly and efficiently. FreshBooks also lets businesses collect payments online via credit card payments, PayPal, or Google Checkout. This is a newer feature that many other invoicing software options don’t offer and is incredibly useful for clients and businesses. Bundle that with a nice reporting feature, and FreshBooks is an obvious choice for professional and efficient business invoicing.
- Good team collaboration & user interface
- Easy online payments
- Expense tracking
- Bulk invoice creation is confusing
- Some bugs not worked out
- Best forBasic invoicing with a lot of functionality
- Price rangeFrom $19-$239 per month
- Free trial14 days
vCita bundles all of your invoicing needs into one neat and organized package. Everything from start to finish can be done under a single invoicing app. Start by sending out an estimate to potential clients before the job begins. Once hired, you can send out invoices, and even accept payments through the online platform, as well.
The vCita invoice software allows you to meticulously keep track of clients and their payment history, send out reminders for late payments, and customize your invoice template for more branded messaging. vCita also comes with scheduling software, marketing tools, and a full CRM system to keep track of your clients in an organized system. Speaking of organized, the vCita invoice app works directly with accounting software like Zapier and QuickBooks for seamless books.
- Accept online payments w cc or PayPal
- Send quotes, invoices & receipts from same platform
- Track payment history & send reminders
- Doesn’t support multi-currencies
- Short free trial
- Best forSmall business owners who don’t work at a desk
- Price range$3 to $39.99 per month
- Free trial30-days
Invoice2go can help you create great-looking invoices from your mobile. As such, it’s a good option for contractors, painters, electricians, and anyone else who doesn’t typically use a laptop for work.
Even though this isn’t the cheapest application around due to additional payment processing fees, the app is still worth checking out for anyone who needs a simple way to manage their business expenses.
- Stores client information
- Tracks billable hours
- Scan and record expenses
- Some customers report syncing issues
- Additional charges for accepting payment
- Best forBusinesses with complex subscription models
- Price rangeStarts from $99 per user per month
- Free trial14-day free trial
Oracle NetSuite is an integrated business management suite encompassing dozens of tools in areas such as accounting, HR, customer service, and Ecommerce. Its invoicing tool, SuiteBilling, helps companies manage billing operations—with a focus on managing complex subscription models.
SuiteBilling can be used as a stand-alone product. However, the high license fees and cumbersome setup process means it is best used in conjunction with other NetSuite tools such as payroll, HR, and budgeting and forecasting.
- Supports multiple billing models
- Enables customer-specific subscriptions
- Enables automated changes to subscriptions
- Too expensive to use only for invoicing
- Real-time reporting deemed weak by customers
- Best forEntrepreneurs and small businesses
- Price range$5 – $12 per user per month
- Free trial15 days
ZarMoney is a feature-rich invoicing and accounting suite that’s particularly well-suited to entrepreneurs and small businesses. Customizability, straight-forward and quick reporting, and well thought-out workflows make it enjoyable to use. We hope to see more integrations and add-ons in the future, especially in the payments department, but principal platforms like Stripe, Shopify and PayPal are all there.
The pricing is competitive, and starting at $5 per month for entrepreneurs and $7 per user per month for SMBs, it should fit easily into any budget. At the time of writing, ZarMoney didn’t yet support recurring invoices, although this feature is slated for release in an upcoming edition. Otherwise, the software is quite powerful. Support is available by email or phone during business hours (PT), although a knowledge base with helpful videos will answer most questions. All in all, ZarMoney is powerful, well designed, and right for any budget.
- Intuitive workflow
- Helpful knowledge base
- No dedicated mobile app
- Limited integrations
- Best forNo monthly fees, automation
- Price rangeFrom 2.9%+$0.30 per invoice paid
- Free trialAlways free
Most businesses have heard of Square as the SMB solution for fast and easy payment processing. Now, the name can be synonymous with another fast and easy business process: invoicing. With Square invoicing, you can send out digital invoices (estimates too, by the way) in seconds. What’s more, you can use the online dashboard to track those payments from any device. Square also lets businesses of every size send reminders and accept payments online with convenient payment options, including Apple Pay and Google Pay. This gives your business an edge over other SMBs.
If you have regular clients, Square allows you to save their business cards for auto-billing. And going one step further, Square allows you to smartly manage your cash flow with powerful reporting, progress invoices, and more. From client services to retail, freelancing, and beyond, SMBs everywhere are getting a leg up with this invoice app that lets you send professional, digital invoices instantly, issue email or text receipts, track business performance, and get paid faster. All for no monthly fees.
- Automate invoicing
- No monthly fees
- Track and accept online payments
- Fewer frills than competitors
- Can’t add new values to the invoice page
- Best forGrowing SMBs
- Price rangeBegins at $179 per month
- Free trialNo
KPMG Spark frees up time you’d normally spend managing your accounts to focus on more important areas of your business. Creating, sending out, and chasing up invoices can put a drain on your resources, so Spark saves you effort by automating the process.
With Spark, you get access to an expert bookkeeper who you can contact at any time during standard working hours. This can save you a lot of cash compared to paying an external bookkeeper by the hour.
- Quick setup with automatic bank account connection
- Covers tax preparation, payroll, and invoicing
- Dedicated bookkeeper
- Designed for SMEs, not large businesses
- No free trial or plan
- Best forField service businesses
- Price rangeFrom $29-$199 per month
- Free trial14 days
Jobber is a smaller name in the invoicing industry, but it’s quickly gaining ground on the competition, especially when it comes to in the field services. From reminders to online payments, Jobber definitely offers the kind of functionality to put it on par with the bigger brands. One of the best features Jobber offers is batch invoicing. You can select multiple jobs to invoice simultaneously, and they’ll all be sent out automatically. You can even invoice via snail mail, and Jobber will line up your envelopes, labels, and invoices for printing.
Using Jobber, you can also customize many parts of the invoice, including your company’s logo, website, email, phone number, and more. You can add a customized disclaimer, change colors, and really personalize the look. Jobber invoicing software syncs with QuickBooks Online for a smooth accounting sequence, offers online booking, time tracking, and expense tracking, and provides you with a full client hub and client management system.
- Batch invoicing
- Automatic payments
- Permissions, GPS tracking, and job details
- Free version is only 2 weeks
- Cheapest plan is only for one member
- Best forSMBs w/ full-service biz management
- Price rangeFrom $5-$15 per month
- Free trial30 days
Sage 50Cloud is not just another invoicing software. In fact, this SMB-centered app is a powerful desktop and mobile option that offers a wide range of essential business applications all in one. Winner of PCMag’s Editors Choice award, Sage 50Cloud has a whole slew of useful features, including in-depth inventory management, integration with Office 365, and productivity tracking, making it a much more inclusive product than your average piece of software.
In terms of invoicing software, Sage 50Cloud lets businesses get paid faster with online payments, Pay Now buttons directly embedded into your invoices, and the ability to accept most payment types, including PayPal and credit cards. Additional features include stock management, finance management, and inventory management. So, you are really getting the full suite of business management applications in a single platform.
- Microsoft Office 365 integration
- Full business management suite
- Add pay now button to invoices
- So many features can take time to learn